The Ultimate Tools and Techniques for Effective Interview Management

Have you ever given an interview that just felt boring and not productive enough? Interviews can be boring at times, but if they don’t yield productive results regardless of the outcome, they are just a waste of time. Contrary to popular belief, conducting interviews can be fun too. Shocked? Well, optimizing interview management processes is not a secret anymore.

If you think conducting interviews is easy, here’s what goes behind it:

  • lot of back-and-forth from the organization
  • understanding the company requirements
  • curating job descriptions
  • marketing the open job position
  • identifying the right talent
  • filtering the candidates
  • reviewing resumes and CVs
  • scheduling interviews
  • and finally onboarding the suitable candidate. 

That’s a long list! What if you could automate these tasks?

As an interviewer, you know that there is a lot of workload on your shoulders. But not everyone seems to understand that, and it’s just frustrating! That’s exactly why you should consider these tools and techniques for effective interview management. These tools and techniques are the perfect way to enhance the quality of your interview process. They help eliminate the hassle of manually managing the interviews. Let’s get started!

Tools and Techniques for Effective Interview Management

Automating the interview process has become easier and does not compromise on the quality of the outcome. Technological advancements eliminate the hassle of manual interview processes. It is possible to reduce the efforts that go into the recruitment process. Using technology helps improve the efficiency of interview processes. It is highly beneficial for interviewers looking to optimize their workflow without interrupting their current processes.

Looking for tools and techniques to streamline your interview processes? Your search ends here. We’ve listed some of the most effective tools and techniques that can convert your daunting interview management process into an effective one.

Use automation tools

Automation is the new trend for making business operations easier. As discussed above, the evolution of technology has enhanced the process of recruiting with the help of automation and software that can get the work done in less time. Such tools help reduce the workload and save time. One such effective tool to automate your interview management is Picktime. It is a game-changing platform designed to reduce errors and conflicts, speed up the workflow, and enhance the work quality.

Picktime is an interview scheduling software that does more than its name suggests. It offers a wide range of effective features, such as interview scheduling, easy slot booking, an online calendar, a candidate database, automated reminders, virtual interview management, staff management, reports, integrations, and more. The interview scheduling process can be automated just by setting up your account on Picktime. It schedules the interview on the online calendar, making it easy to reduce the causes of overlapping.

Additionally, Picktime provides virtual interview management that helps interviewers manage their online interviews with a few clicks. It allows them to set interview schedules, slots, durations, and buffer times. Interviewers can also record the virtual interviews in order to assess the candidate’s performance. Picktime integrations help interviewers make the best use of effective applications such as Google Meet and Zoom to conduct virtual interviews.

Don’t have a website to promote the job postings for your company? No worries; Picktime has got you covered. It offers an exclusive booking page that allows candidates to view job postings and book interview slots. Once a slot is booked, it is shown as unavailable to the other candidates to avoid the problem of overlapping. Picktime is the ultimate platform interviewers can rely on. It helps optimize the interview processes without compromising the quality of operations.

Identify the company’s requirements

One of the first techniques that can help ease your workflow and improve efficiency is identifying the organization’s needs and requirements. Discuss with various departments and officials of the organization to understand the role of the open position. The better you understand the requirements and the open role, the better job description you can create.

Once you’ve known the needs and requirements of the company, it gets easier to target the candidates who are suitable for the open position. It also helps prepare for the interview beforehand, allowing enough time to formulate questions to be asked in the interview process. It makes the interview management process more efficient and quick.

Define a strategy to find the best candidate

Now that you’ve understood the job role and the company’s requirements, design a strategy to find a suitable candidate. Curate the job description to target high-quality candidates who are experienced and fit the eligibility criteria. The strategy must consist of a structured process that can help the interviewer explore a candidate’s skills.

Filter the candidates that do not match the job description. Review the resume or CV, assess the candidate’s performance, and examine the interview to understand who is a better fit for the role.

Follow up with the departments

Updating the department with the hiring and recruiting process is as crucial as it can get. Timely communication with them will give a better idea of what kind of employee they are looking for. The departments of your organization that are looking to hire a candidate must be updated on the recruitment and interview processes. By following up with the departments or the officials, you can gain a better understanding of whom to hire. They can also give their insights as to which candidate is better for the job role based on the candidate’s experience, skills, and performance.

Establish the interview procedure

Strategically design the structure of the interview management process to avoid any confusion or conflicts. Conduct assessment tests first to assess the candidate’s skills, and follow them up with an interview. This helps filter out the candidates who are not suitable for the job role. Inform the candidates about the interview process and onboarding procedure so that they can be prepared and cause no delays. As the recruitment process progresses, ensure to analyze the candidate based on their skills and performance. A structured recruitment process not only helps the interviewer but also shapes the perception of the company’s work culture.


Conducting interviews and managing the processes can be daunting. But it does not have to be. With the tools and techniques mentioned in this article, interviewers can optimize their interview management processes. Automate the processes that are time-consuming. Ease your interview process with Picktime’s best-in-class features and thank us later!

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